Bring the complete process into viewFrom scattered records to a clear reconciliation.
ONE CONNECTED WORKFLOW
01 Connect→02 Match→03 Resolve
From fragmented records to a controlled process
Intelligent reconciliation for finance & operations.
Different file formats. Missing references. Settlement delays. Unexplained balances. Your team needs more than another spreadsheet to keep transactions in view.
AILENA helps you turn reconciliation requirements into a practical implementation: map the sources, define what a valid match means and establish how unresolved items will be reviewed.
Your platform. Your process. One implementation partner. Algofusion provides the platform. AILENA helps align configuration, integration and rollout with your business requirements.
Bring transaction review and reconciliation into a structured workflow.
Platform capabilities
Connect. Match. Investigate. Resolve.
Bring source data, matching rules and exception review together. Give your team a consistent way to reconcile transactions and investigate differences.
01
Connect source data
Bring files, databases and API feeds into the reconciliation process.
02
Prepare consistent records
Apply validation, formatting and transformation rules before matching.
03
Configure matching logic
Use exact, partial, tolerance and aggregated matching across one-to-many, many-to-one and many-to-many relationships.
04
Control exception handling
Review differences with permissions, maker–checker controls and audit trails. Configure corrective entries where required.
VISIBILITY THAT SUPPORTS ACTION
Keep outstanding items in view.
Use ageing reports, dashboards and notifications to monitor reconciliation status and unresolved differences.
During implementation, define what needs attention, who should act and which evidence is required to close an item.
Architecture
Connect the workflow, end to end.
The platform supports cloud or on-premises deployment and scheduled or real-time processing. AILENA helps assess the appropriate setup against your systems, volumes and operating requirements.
Choose an initial workflow with a clear business owner, representative data and a measurable reconciliation problem.
Banking & financial services
Bring clarity to payment settlements and ledger differences.
Bank and general ledger reconciliation
Digital payment and settlement checks
Outstanding balance review
Oil & gas
Connect payment and operational records across the business.
Fuel, fleet and loyalty transactions
Supplier invoices and payments
Inventory and settlement checks
Retail & e-commerce
Follow transactions from orders through to settlement.
POS, card and gateway reconciliation
Refunds, returns and partial settlements
Books-to-bank reconciliation
The AILENA implementation approach
Built around your process. Delivered with a clear plan.
We structure the engagement around your reconciliation priorities. Deliverables, responsibilities and support arrangements are agreed before execution.
Understand the gaps
Review source systems, sample records, current controls and the exceptions consuming your team's time.
Design the workflow
Agree matching rules, tolerances, review responsibilities and the evidence needed for sign-off.
Configure & validate
Test representative transactions, known mismatches and edge cases against agreed acceptance criteria.
Prepare for go-live
Plan the rollout, team handover and escalation process, with support scoped to your operating needs.
Business value
Turn better control into measurable progress.
Agree a baseline and track the changes that matter. The goal is an improvement your team can demonstrate.
Greater confidence
Measure incorrect matches and unresolved differences, alongside the overall match rate.
Less repetitive work
Track manual touches per cycle and identify where reviewers still need better information.
Faster resolution
Monitor time to close an exception and the number of items left beyond agreed deadlines.
Clearer accountability
Check that each review and approval has an owner and a traceable supporting record.
Common questions
Plan the right implementation.
What should we share for an initial discussion?
Start with the reconciliation type, source systems, approximate daily volumes, processing frequency and your main exception categories. Sanitised sample files help establish scope without sharing live customer information.
Can we begin with one reconciliation process?
That is a practical starting point. Select a workflow with a clear owner and acceptance criteria, validate the results, then use what you learn to plan additional processes.
Will this work with our existing systems?
We assess your specific interfaces, file structures, access requirements and data quality before committing to an integration scope. Bring sample formats and available interface documentation to the discussion.
How long will implementation take?
The timeline depends on the number of sources, data readiness, matching complexity and testing requirements. AILENA will propose milestones after the scope review.
Who provides the platform and who implements it?
Algofusion provides the reconciliation platform. AILENA Technologies acts as the authorised implementation partner, with project deliverables and ongoing responsibilities defined in the agreed scope.
Let's start with your workflow
Make your next reconciliation simpler.
Start with the process that takes the most time. Share your systems, transaction volumes and recurring exceptions, and let’s scope a practical way forward.
